Privacy Policy
1. Introduction
The Oxford Magazine and its affiliates (collectively, “The Oxford Magazine”, “us”, or “we”) understand that your privacy is important to you.
We are committed to respecting your privacy and protecting your personal data, which is any information that is capable of identifying you as an individual person, collected via all websites or apps that post a link to this Privacy Policy (collectively, “the Sites”).
This Privacy Policy describes how we handle and protect your personal data in connection with the Sites in our capacity as data controllers. Click on each section heading (or the + and – signs) to expand or collapse it.
See our Terms of use for more information about our online terms and policies in general.
2. What are the bases for collecting your personal data
The law on data protection sets out several different reasons for which a company may collect and process your personal data. This includes
Consent
In specific situations, we can collect and process your data with your consent, for example, when you tick a box to receive our email newsletters. When collecting your personal data, we’ll always make clear to you which data is necessary in connection with a particular service.
Contractual obligations
In certain circumstances, we need your personal data to comply with our contractual obligations, for example, when you apply for a job or participate in an reader competition or offer.
Legal compliance
If the law requires us to, we may need to collect and process your personal data.
Legitimate interest
In specific situations, we require your data to pursue our legitimate interests in a way that might reasonably be expected as part of running our business and which does not materially impact your rights, freedom or interests.
3. When we collect your personal data
The Oxford Magazine collects personal data on certain areas of the Sites when you register for or apply for jobs, opt-in to receive newsletters and alerts, sign up for conferences and events, and/or participate in public user posting areas (such as bulletin boards, discussion forums and surveys).
The personal data collected varies across the Sites and may include information that you provide, such as your name, mailing address, email address, telephone number, fax number, and background information required to apply for a job. For instance, by registering for The Oxford Magazine newsletters or alerts, you agree to receive the correspondence to which you have subscribed at the email address that you provided at registration. Only The Oxford Magazine or its agents will contact you using this email address. We will send emails to this address related to your registration.
We may also automatically collect information about the devices you use to interact with our Sites. The information we automatically collect may include IP address, device identifier, web browser, and browsing information collected through cookies, web beacons, pixels, clear gifs, and other similar technologies (collectively “Cookies and Other Tracking Technologies”) on our Sites. We may also automatically collect information about how you use the Sites, such as what you have searched for and viewed on the Sites. The information automatically collected may be associated with any personal data you have provided.
4. How we collect and combine personal data from social media and third-party sites
The Sites may allow you to sign into and associate your social network accounts including, but not limited to, Twitter, LinkedIn, Facebook, and YouTube, with The Oxford Magazine. The Sites may also allow or require you to log in to a The Oxford Magazine account using certain social network account credentials.
By associating your social network account with The Oxford Magazine or logging in to an The Oxford Magazine account using your social network account credentials, you give us permission to access information that you have made available in your public profile for that social network account. The information available in your public profile varies based on the social network and your settings, but may include your email address, real name, profile picture, gender, and location.
We use the information we receive from your social network account in accordance with the social network’s terms of use and this Privacy Policy. Please refer to the privacy settings in your social network account for information about what data is shared with The Oxford Magazine and other connected applications and to manage the data that is shared through your account, including information about your activities using our Sites. If you would like to disconnect a social media account from us, refer to the settings of that social network account and its provider.
5. How we use your personal data
The personal data we collect may be used where we have your specific consent to do so or where The Oxford Magazine has a legitimate interest in or other legal reasons for processing such information. In some situations, the collection of personal data may be required for the operation of the Sites or to provide certain services or products.
The Oxford Magazine uses your personal data to fulfil your requests for information, process your requests to participate in conferences and events, personalise the content that you view or receive on the Sites, evaluate and improve our services, distribute newsletters and alerts to you, recruit and evaluate job applicants, analyse the Sites’ performance and functioning, publish your letters to the editor or comments, prevent fraud, enforce our terms of use, comply with all applicable laws and corporate reporting obligations, enforce The Oxford Magazine’s agreements, and accomplish other purposes you may initiate or request. We may keep any of your personal data on file and use it to contact you.
6. Where your personal data is processed or kept
Personal data collected on the Sites may be transferred from time to time to The Oxford Magazine subsidiaries and affiliates and their personnel, as well as to third-party service providers located throughout the world, including in countries where the local law may grant you fewer rights than you have in your own country. Additionally, the Sites may be viewed and hosted by The Oxford Magazine and our third-party service providers anywhere in the world.
Where required by law, we have put in place legal mechanisms designed to ensure adequate data protection of your personal data that is processed by The Oxford Magazine subsidiaries, affiliates and third-party service providers, including the transfer of your personal data to countries other than the one in which you reside.
If you would like more information about these legal mechanisms, which may include the EU’s Standard Contractual Clauses, please contact us at the address below. By using any of the Sites and providing information on any of them, you voluntarily consent to such trans-border transfer and hosting of such information.
7. Who we share your personal data with
The Oxford Magazine will not intentionally disclose or transfer (and will take reasonable steps to prevent the unauthorised or accidental disclosure of) your personal data to third parties without your consent, whether for such third parties’ marketing purposes or otherwise, except as follows.
The Oxford Magazine may provide access to your personal data to third-party service providers engaged by The Oxford Magazine to provide services related to the Sites, provided that such third-party service providers will first agree to maintain the strict confidentiality of such information and provide the same level of data security as provided by The Oxford Magazine.
We also may share your personal data with third-party service providers who perform services and functions on our behalf to support our interactions with you, including, for example, processing recruitment materials, administering surveys or contests, or communicating with you. These third-party service providers are not permitted to use or disclose your personal data except as necessary to perform services on our behalf or to comply with legal requirements.
In addition, we may disclose information about you:
- If we are required to do so by law or legal process;
- To law enforcement authorities or other government officials;
- When we believe disclosure is necessary or appropriate to prevent physical harm or financial loss or in connection with an investigation of suspected or actual illegal activity;
- If disclosure is required to protect the vital interests of a person;
- To enforce our terms of use;
- To protect our property, services and legal rights;
- To prevent fraud against The Oxford Magazine, our subsidiaries, affiliates and/or business partners;
- To support auditing, compliance, and corporate governance functions; or
- To comply with any and all applicable laws.
We maintain processes designed to ensure that any processing of personal data by third-party service providers is consistent with this Privacy Policy and protects the confidentiality, availability, and integrity of your personal data.
In addition, we may disclose or transfer your personal data in the event of a re-organisation, merger, sale, joint venture, assignment, or other transfer or disposition of all or any portion of our business.
You should be aware that whenever you publicly disclose information online, that information could be collected and used by others. The Oxford Magazine is not responsible for any action or policies of any third parties who collect information that you publicly disclose in any such forums on the Sites.
8. How long we will keep your personal data
The Oxford Magazine retains personal data, as necessary, for the duration of the relevant business relationship.
We may also retain personal data for longer than the duration of the business relationship should we need to retain it to protect ourselves against legal claims, use it for analysis or historical record-keeping, or comply with our information management policies and schedules.
If you request that we delete your personal data, The Oxford Magazine will make reasonable attempts to delete all instances of the information in their entirety. For requests for access, corrections, or deletion, please refer to the “Your Rights” section of this Privacy Policy.
Link to third-party sites
The Oxford Magazine provides links to third-party websites as a service to our users. If you use these links, you will leave the Sites. Such links do not constitute or imply an endorsement, sponsorship, or recommendation by The Oxford Magazine of the third party, the third- party website, or the information contained therein, and The Oxford Magazine shall not be responsible or liable for your use thereof. Such use shall be subject to the terms of use and privacy policies applicable to those sites.
9. How we protect your personal data
The Oxford Magazine has implemented generally accepted standards of technology and operational security to protect personal data from loss, misuse, alteration, or destruction. Only authorised personnel and third party service providers are provided access to personal data, and these employees and service providers are required to treat this information as confidential. Despite these precautions however, The Oxford Magazine cannot guarantee that unauthorised persons will not obtain access to your personal data.
10. How we protect children’s online privacy
The Sites are not designed for or directed at children 13 years of age or younger, and The Oxford Magazine does not intentionally collect or maintain personal data about anyone under this age.
Children between the ages of 13 and 17 must obtain the permission of their parents or legal guardians before making purchases or participating in offers or competitions of any type on the Sites.
11. Your rights over your personal data
Where granted by local law, you may have the right to request access to the personal data that we have collected about you to review, modify, or request deletion of the data. You may also have the right to request a copy of the personal data that we have collected about you and to have any inaccuracies in that data corrected. In certain circumstances, you may also request that we cease processing your personal data.
If you would like to make a request to access, review, or correct the personal data we have collected about you or to discuss how we process your personal data, please contact us at hello@theoxfordmagazine.com. To help protect your privacy and security, we will take reasonable steps to verify your identity, such as requiring a password and user ID, before granting access to your personal data.
We will make reasonable attempts to promptly investigate, comply with, or otherwise respond to your requests as may be required by applicable law. But bear in mind that different laws may prevent us from providing access to your personal data or otherwise fully complying with your request depending upon the circumstances and the request, such as for example, where producing your information may reveal the identity of someone else.
We reserve the right to charge an appropriate fee for complying with your request where allowed by applicable law, and/or deny your requests where they may be manifestly unfounded, and/or excessive, or otherwise objectionable or unwarranted under applicable law. In addition, and where granted by local law, you have the legal right to lodge a complaint with a competent data protection authority.
You may also unsubscribe from mailing lists or any registrations on any of the Sites. To do so, please either follow instructions on the page of the Site on which you have provided such information, subscribed or registered or contact us at the address provided at the bottom of this Privacy Policy.
12. Consent; Changes to Privacy Policy
By using the Sites, you consent to the collection, use, and storage of your personal data by us in the manner described in this Privacy Policy and elsewhere on the Sites. We reserve the right to make changes to this Privacy Policy from time to time. We will alert you to any such changes by updating this Privacy Policy.
If we make material changes to this Privacy Policy that increase our rights to use personal data that we have previously collected about you, we will obtain your consent either through an email to your registered email address or by prominently posting information about the changes on our Sites.
13. How to contact us regarding this Privacy Policy
If you have any questions about our Privacy Policy, please contact us at:
The Oxford Magazine
Oxford Digital Services Limited
19 Lynn Close
Oxford OX3 0JH
United Kingdom
or by email to hello@theoxfordmagazine.com
Effective from 01 June 2018